Professional voice prompt recordings

Professional voice prompts are essential for providing a superior customer experience. Your customers' first impression begins with interaction with your automated telephone system. A well-crafted voice prompts can make your business sound professional, trustworthy, and friendly. They can also direct your customers to the right place.

Our innovative features make your automated voice prompts better. You can create custom text to make your auto-attendant fit your business needs. We also provide many different voices and music to match your brand and give callers a good experience.

Custom Script for Your Business

Custom text for automated phone systems offers you the flexibility to make perfect voicemail messages that benefit your business.
See our full guide on business voicemail messages.

Greetings and Welcome Messages

Greet callers with your company's name and contact information, such as office hours, location, or website details. A well-written automated message creates a more welcoming and professional image. For example:

Thank you for calling [Your Company Name]. Our office is open from 9 AM to 5 PM, Monday through Friday. How can we assist you today?

You have an opportunity to introduce your brand and values to customers. You can tell callers what makes you different from your competitors. It also helps them feel more familiar and comfortable with your company.

Interactive Voice Response (IVR) Menu Prompts

Custom text for interactive voice response systems can create a self-service customer experience. You can customize messages to describe the options available in each interactive voice response (IVR) menu. They can direct callers to the appropriate department or person. For example:

To speak to a sales representative, press 1. For customer support, press 2.

This not only saves time but also reduces the frustration of callers. Your customers get the assistance they need quickly and easily.

Automated announcements

Keeps your callers up-to-date with the latest information, such as special holiday hours, emergencies, and peak hours. This reduces frustration and confusion. Your callers can make decisions and adjust their schedules.

News and updates

Use phone system voice prompts to keep customers informed about the latest products and offerings. You can announce new product launches, promote limited-time offers, or share company updates. For example:

For a limited time, enjoy 20% off your next purchase. Press 1 to learn more and save!

This helps to increase sales and build excitement among your customers. Plus, you can boost caller engagement and brand loyalty.

Product Demos and Tutorials

The custom text allows you to provide step-by-step instructions on how to use your product or how to complete a specific task. For example:

To get started with our app, press 1 for a quick tutorial on setting up your account, or press 2 for tips on using our key features.

Customers will feel more confident in their ability to use your products. They can find the information they need on their own. This can free up your team to focus on more complex issues.

FAQs

Custom text can help to address common customer inquiries immediately. You can use custom voice prompt messages to answer questions about your products, services, and return policy. This saves time and reduces the volume of support tickets. Customers can quickly resolve their queries without having to contact customer support. This means you make customers feel more valued and appreciated.

Appointment Scheduling and Ticket Booking

The custom text makes it easier for customers to find available appointment times. You can help them reserve tickets for events, travel, or services. Or you can allow them to make modifications to booked appointments or tickets. For example:

To book an appointment, press 1. Our scheduling system will guide you through available dates and times.

Customers can complete the process without having to speak to a live representative. This also reduces the administrative workload and errors associated with manual bookings.

Billing and Payment

The custom text for automated voice systems allows customers to check their account balance or hear payment history. You can create automatic phone menus to guide customers through the payment process. For example:

To make a payment using your credit card, press 3. To set up automated payments, press 4.

The custom text makes it easy for customers to pay their bills on their own. They can make payments quickly and conveniently. This helps to reduce the number of customer service calls and the number of late payments.

Order Tracking

Use custom messages to offer real-time order status updates, delivery details, or any changes to the order status. You help customers keep updated on the status of their orders. This reduces anxiety and improves customer satisfaction. Plus, it can save time and reduce the number of customers who contact support for order tracking.

Marketing and Sales Campaigns

You can create automatic phone menus to inform customers directly about your promotions and new products. For example:

Don't miss out on our exclusive 20% discount on all [Product Category]. Press 2 to take advantage of this offer.

Custom text can drive them to make purchases and increase your sales. It also keeps customers engaged with your brand.

Customer Surveys and Feedback Collection

The custom text allows you to ask customers for their feedback on your products or services. For example:

On a scale of 1 to 5, how satisfied are you with your recent experience with [Your Company Name]? Press one for very satisfied, two for satisfied, three for neutral, four for dissatisfied, and five for very dissatisfied.

This helps you identify areas where you can improve your products and services. Plus, you can improve customer satisfaction as you show that you care about their feedback.

Enhance Your Messaging with Pauses

Our tool lets you add pauses to your automated messages to make them sound better. Click the space between two sentences and insert a clock emoji. Each emoji will add a pause that lasts 0.5 seconds long. Pauses make your messages more natural and easier to understand. They also give callers time to understand what you are saying. Your callers will have time to decide which option they want to choose.

Available Examples

We offer some examples that you can use as a starting point to create your own automated voice prompts. You can customize these examples to match your business needs.

Custom Voice for Brand Identity

Our tool enables you to customize voice, language, accent, and even gender for your automated telephone system. This powerful feature can help you make stronger connections with your customers.

Voice

Choose a voice for automated voice systems that reflects the tone and personality of your brand. Selecting the right voice makes your business more memorable and engaging for customers. This also creates a positive brand image for your company.

Language

Choose a language that improves engagement, better understanding, and stronger customer relationships. A relevant language makes it easier for your target customers to understand your messages.

Accent

Choose an accent that matches your target customer's preferences. The right accent can create a sense of familiarity and inclusivity. It helps you stand out from the competition and makes you appealing to regional customers.

Gender

When customers hear a phone system voice prompt with a gender that is familiar to them, they will feel more connected to your business. You may choose a voice that is relevant to the primary target market. If you're promoting a product for mothers, using a female voice can create a more relatable and targeted message. The right voice gender helps you improve customer satisfaction.

Custom Music to Shape the Mood

Custom music in an automated phone system makes callers understand your brand better. Music that matches your brand's personality can build a stronger connection with callers. For example, if you run a tech company, you may use modern electronic beats.

You can use music to capture callers' attention. You may choose upbeat tunes for promotional announcements to energize callers and increase their interest. This choice of music helps to increase sales.

Custom music during hold times can keep them engaged and entertained while they wait. When callers enjoy the music, they are more likely to feel satisfied. This improves positive impression and customer relationships.

We offer various pieces of music that perfectly fit your brand and your customers. Our advanced tool helps you make your automated attendant more engaging and memorable.

Listen to Make Perfection

We allow you to preview your custom voice prompts before downloading. Our voicemail greeting generator makes it easy for you to make sure everything sounds the way you want it. You can catch any errors and make any changes if needed. This process ensures that your audio prompt recordings meet your expectations and achieve your business goal.

Download

We provide downloads in various formats compatible with most phones. You can get your automated audio prompts in popular formats like MP3 and WAV. If you require a different format, please let us know. Our team will gladly convert it at no cost. Just reply to the order confirmation email with your request.

Our voice prompt platform makes it easy to create custom voice prompts that match your business needs and satisfy your customers. We offer a wide range of customization options, including text, voice, and music. We also have a listening process to ensure that every audio prompt meets your standards. We also offer a wide range of download formats for your convenience. Choose us to deliver professional voice prompts that will impress your callers and enhance your brand image.